21 Professional Voicemail Greetings for Your Business (Free Templates)

Your voicemail greeting is often the first impression a caller gets of your business. A professional greeting builds trust, sets expectations, and makes sure you don't lose leads to hang-ups.

Here are 21 ready-to-use voicemail greeting scripts organized by situation. Copy, customize with your business name, and record.

General Business Greetings

1. Simple and Professional

"Thank you for calling [Business Name]. We're unable to take your call right now. Please leave your name, number, and a brief message, and we'll return your call within one business day."

2. Warm and Friendly

"Hi, you've reached [Business Name]. We're sorry we missed your call! Please leave a message and we'll get back to you as soon as possible. We look forward to speaking with you."

3. Direct and Efficient

"You've reached [Business Name]. Leave a message with your name and number and we'll call you back today."

4. With Website Reference

"Thank you for calling [Business Name]. We're currently helping other customers. For quick answers, visit us at [website]. Otherwise, leave a message and we'll return your call promptly."

After-Hours Greetings

5. Standard After Hours

"Thank you for calling [Business Name]. Our office hours are Monday through Friday, 9 AM to 5 PM Eastern. Please leave a message and we'll return your call the next business day."

6. With Emergency Contact

"You've reached [Business Name] after business hours. Our office is open Monday to Friday, 8 AM to 6 PM. For urgent matters, please email [email] or press 1 for our emergency line. Otherwise, leave a message and we'll call you back tomorrow."

7. Weekend Greeting

"Hi, you've reached [Business Name]. We're closed for the weekend but will be back Monday at 9 AM. Leave a message and we'll return your call first thing Monday morning."

Holiday Greetings

8. General Holiday

"Happy holidays from [Business Name]! Our office is closed from [date] to [date]. Please leave a message and we'll return your call when we're back on [return date]. Thank you for your business this year."

9. Christmas/New Year

"Season's greetings from [Business Name]. Our office is closed for the holidays and will reopen on January [date]. Leave a message and we'll get back to you in the new year. Thank you and happy holidays!"

10. Canadian Statutory Holiday

"Thank you for calling [Business Name]. Our office is closed today for [holiday name] and will reopen tomorrow at [time]. Please leave a message and we'll return your call promptly."

Industry-Specific Greetings

11. Real Estate Agent

"Hi, you've reached [Name] with [Brokerage]. I'm likely showing a property right now. Leave your name, number, and details about what you're looking for, and I'll call you back within the hour."

12. Medical/Dental Office

"Thank you for calling [Practice Name]. If this is a medical emergency, please hang up and dial 911. To schedule or change an appointment, please leave your name, date of birth, and phone number. We'll return your call during business hours."

13. Law Firm

"You've reached the office of [Firm Name]. All attorneys are currently assisting clients. Please leave your name, number, and a brief description of your legal matter. We'll return your call within 24 hours. For court emergencies, press 1."

14. Contractor/Trades

"Hey, you've reached [Name] at [Business Name]. I'm probably on a job site right now. Leave your name, number, and what you need done, and I'll call you back by end of day."

15. Restaurant

"Thank you for calling [Restaurant Name]. For reservations, visit us online at [website] or leave a message with your party size and preferred date. We're open [hours]. We look forward to serving you!"

Auto-Attendant Greetings (IVR)

16. Simple Menu

"Thank you for calling [Business Name]. Press 1 for sales, press 2 for support, or press 0 to speak with a receptionist. To leave a voicemail, stay on the line."

17. Bilingual Menu (English/French)

"Thank you for calling [Business Name]. For English, press 1. Pour le français, appuyez sur le 2. / Merci d'avoir appelé [Nom de l'entreprise]. Pour le français, appuyez sur le 1. For English, press 2."

18. Department Routing

"Welcome to [Business Name]. If you know your party's extension, dial it now. For sales, press 1. For billing, press 2. For technical support, press 3. For all other inquiries, press 0 or stay on the line."

Out of Office / Vacation

19. Personal Vacation

"Hi, you've reached [Name] at [Business Name]. I'm out of the office until [date] with limited access to messages. For immediate assistance, please contact [colleague name] at [number]. Otherwise, leave a message and I'll return your call when I'm back."

20. Team Away

"Thank you for calling [Business Name]. Our team is currently at [event/conference] from [date] to [date]. We'll have limited availability but are checking messages daily. Leave a message and we'll get back to you as soon as possible."

Bilingual Greetings (English/French)

21. Full Bilingual Greeting

"Thank you for calling [Business Name]. We're unable to take your call right now. Please leave your name, number, and a brief message after the tone. / Merci d'avoir appelé [Nom de l'entreprise]. Nous ne pouvons pas prendre votre appel pour le moment. Veuillez laisser votre nom, numéro, et un bref message après le signal sonore."

Tips for Recording Your Greeting

• Keep it under 30 seconds — callers will hang up on long greetings
• Speak slowly and clearly — rushing makes you sound unprofessional
• Record in a quiet space — background noise kills credibility
• Smile while recording — it genuinely changes how your voice sounds
• Include your business name — confirms the caller reached the right place
• Set expectations — tell them when you'll call back
• Update seasonally — stale greetings referencing last year's holidays look neglectful

Set Up Your Voicemail in 2 Minutes

With RingBase, you can record or upload your voicemail greeting directly from the dashboard. Pick a template above, customize it, and you're done. Voicemail-to-email delivers transcriptions straight to your inbox so you never miss a message.

Get started at CA$17.99/month — no contracts, no setup fees.